DOE Monitoring Toolkit

• Extended Learning Monitoring Tool for Virtual DOE Visits (2021)
• Extended Learning Monitoring Tool for In-Person DOE Visits (2020)

ELIGIBILITY REQUIREMENTS & POLICIES

• Eligibility Requirements
  
• Non-Discrimination Policy
• Comptrollers Notice

SAMPLE HANDBOOKS (Program Guidelines)

• Sample Parent Handbook
• Sample Staff Handbook
  

• Civil Rights Complaint Procedure
• EDGAR

SCHEDULE

• Sample Program Schedule

BEHAVIOR PLAN

• Behavioral Guidelines & Plan
• One Day Suspension Letter
• Week-long Suspension Letter
• Permanent Suspension Letter
• Record of Misconduct Chart

SAMPLE FLYERS (FILLABLE)

• Sample Enrollment Flyer
• Sample Event Flyer

PROMOTIONAL EXAMPLES

• Promotional Flyer 1
• Promotional Flyer 2
• Promotional Flyer 3
• Promotional Flyer 4
  

SOCIAL MEDIA

• Links to UT Extension Afterschool Social Media
• Social Media Guidelines (UTIA)

MARKETING SOFTWARE

• Software Subscriptions

• Notification of Schedule Change

SAMPLE AGENDAS

• Sample Parenting Training Agenda
• Sample Staff Training Agenda
• Sample Partner Meeting Agenda
• Sample Afterschool Retreat Agenda

SIGN-IN SHEETS

• Sample Sign In Sheet - Parent Event
• Sample Sign In Sheet - Partner Event
• Sample Sign In Sheet - Staff Event

• Background Check/Child Protection Training Procedures - Infographic coming soon
• Background Check/Child Protection Log - Must be regularly updated and kept on file
• Mandatory Reporting Law - Must be SIGNED and kept on file
• Minors on Campus Policy
• TrueScan - UT Vendor for Background Checks; Note you may use your County's preferred vendor.

EMERGENCIES

• Sample Emergency Disaster Plan
• Accident or Incident Report
• Emergency Disaster Drill Log
  

PLAYGROUND PLAN

• Playground Supervision Plan
• Playground Safety Checklist
  

• CPR and First Aid Log

• Enrollment Form (Face-to-Face Program)
• Enrollment Form (Virtual Program)
• Medication Authorization Form

• Sample Healthy Snack Pairings
• Snack Group Choices
• Snack Menu Ideas

FORMS

• Sign-In/Out Form

TRANSPORTATION

• Transportation Plan
  

FIELD TRIPS

• Field Trip Consent Form
• Offsite Supervision Plan

LATE ARRIVAL NOTICES 

• Late Arriving Parents - Parent Letter
  
• 1st Notice (Late PickUp)
• 2nd Notice (Late PickUp)
• 3rd Notice (Late PickUp)
  

• Regular School Day Staff Communication Log
• Email Etiquette

• Student Selection and Enrollment Guidelines

FLAGGING STUDENTS

• Flagging Students in Powerschool
• Flagging Students in Skyward
• Flagging Students in Synergy

• Trademark Programming Form - Form used to identify "trademark" programs, or 4-5 meaningful enrichment programs (units) taught each year.
• Sample Enrichment - Find lessons, activities, templates and more by visiting our Enrichment materials HERE.

PROFESSIONAL DEVELOPMENT

• Professional Development Training Log

PERFORMANCE APPRAISALS 

• Independent Contractor Performance Appraisal

• Log of Community Partnerships
• Sample Student Needs Assessment Survey

• New Attendance Form (2021)
• Traditional Attendance Form

• Inventory Form

• Purchase Request Form
• Purchasing Procedures
• Purchase Approval Process

POSITION ANNOUNCEMENTS

• Sample Teacher Position Announcement
• Sample Site Director Position Announcement (March 2020)

STAFFING

• Timesheet
• Invoice Form
• W9
• Vendor Payment Process
• Vendor Payment Selection Form

ROLES & EXPECTATIONS

• Afterschool Staff Roles
• Site Operations Checklist